P4 - Features & Functions (lesson 2)

Continue with P4 task

Task - Create a presentation to teach others about different types of information systems.

In your presentation you will need to describe the different types of systems that are used, you must also include the features and functions of the information systems as well as an explanation of the purpose of the system and who might use them (real business examples would be beneficial here).

Types of Information Systems	Features of Information Systems	Functions of Information Systems
1. Management Information Systems (MIS)	Data People Hardware Software Communication/data flows	Input storage Processing Output Control and feedback loops Closed and open systems
2. Marketing Analysis Systems	Data People Hardware Software Communication/data flows	Input storage Processing Output Control and feedback loops Closed and open systems
3. Human Resource Systems	Data People Hardware Software Communication/data flows	Input storage Processing Output Control and feedback loops Closed and open systems
4. Financial Systems	Data People Hardware Software Communication/data flows	Input storage Processing Output Control and feedback loops Closed and open systems
5. Competitor Systems	Data People Hardware Software Communication/data flows	Input storage Processing Output Control and feedback loops Closed and open systems

P4 - Features and functions of information systems

LO3 Know the features and functions of information systems

P4 - Features and Functions of Information Systems.

Task - Create a presentation to teach others about different types of information systems.

In your presentation you will need to describe the different types of systems that are used, you must also include the features and functions of the information systems as well as an explanation of the purpose of the system and who might use them (real business examples would be beneficial here).

learners must describe the generic features and functions of information systems including reference to specific types of systems that could be used.

An information system has five parts: data, people,hardware, software and telecommunications.

Features:

• data - The data input to the system must be as accurate as it can be, subject to its cost and timescales for capture
• people - People are involved both in capturing the data and in exploiting the information
• hardware - In a small organisation, the MIS may run on just the sales or finance director’s PC.
• software - The simplest MIS can be built using standard software. However, most MIS use specialised software, which has the most common features of an MIS already built in.
• communication/data flows - An MIS may be delivered across the Internet, though this sometimes brings difficult security questions.

Function:

Input
Input to an information system has two parts:
• There is the detailed data which is stored and processed and forms the basis for the output from the system.
• Then the user must also tell the system what sort of analyses they want from the system. Sometimes this is hidden from the user and the IT department sets this up in advance of users using the system.

Storage
The data should be stored at the most detailed level possible.

Processing
Processing is what turns data into information.

Output

Output can be in two formats: graphical and textual.

Control and feedback loops
A control or feedback loop is what happens in the organisation as a result of the output from an information system. It should have some effect, direct or not, on future inputs to the information system.

Closed and open systems

In a closed system, the user may have some choice about what to report on, but they are limited to predefined output formats.

In an open system, there is often great flexibility on what
to report on and the format in which the information
is output.

Types of Information Systems	Features of Information Systems	Functions of Information Systems
1. Management Information Systems (MIS)	Data People Hardware Software Communication/data flows	Input storage Processing Output Control and feedback loops Closed and open systems
2. Marketing Analysis Systems	Data People Hardware Software Communication/data flows	Input storage Processing Output Control and feedback loops Closed and open systems
3. Human Resource Systems	Data People Hardware Software Communication/data flows	Input storage Processing Output Control and feedback loops Closed and open systems
4. Financial Systems	Data People Hardware Software Communication/data flows	Input storage Processing Output Control and feedback loops Closed and open systems
5. Competitor Systems	Data People Hardware Software Communication/data flows	Input storage Processing Output Control and feedback loops Closed and open systems

D1 Compare Legal, Ethical and Operational Issues that may affect organisations

Distinction 1

Compare how two issues from each of the criteria affect two different organisations ( Public, Private, Non - Profit)

Complete the comparison in a table.

For a distinction criterion D1, evidence must include a comparison of at least two criteria for each of the legal, ethical and operational issues and how they affect at least two different organisation types.

The Private Sector

An easier way to think of the private sector is by thinking of organizations that are not owned or operated by the government. For example, retail stores, credit unions, and local businesses will operate in the private sector.The private sector is usually composed of organizations that are privately owned and not part of the government. These usually includes corporations (both profit and non-profit), partnerships, and charities.

The Public Sector

Some examples of public bodies in Canada and the United Kingdom are educational bodies, health care bodies, police and prison services, and local and central government bodies and their departments.The public sector is usually composed of organizations that are owned and operated by the government. This includes federal, provincial, state, or municipal governments, depending on where you live. Privacy legislation usually calls organizations in the public sector a public body or a public authority.

Unit 2 Information Systems - P3 Report

The complete report on how Legislation, Ethical Issues & Operational Issues impact organisations.

Submit the assignment on Edmodo.

https://www.edmodo.com/post/167362925

P3 - Operational Issues

Operational Issues (main heading)
Part 3 or your report on the issues related to the use of information this is added to the information on Legislation and Ethics

Security of information (e.g. backups - Companies should make frequent backups of information in case of problems)

Health and safety (e.g. processes, procedures, regulations)

Health & Safety at work act 1974

Organisational policies - An organisation's policies may have a significant effect on how it treats information.

Strong Hierarchy - may operate on a need to know basis.
Decentralised - staff at one location may not have access to certain files.

Costs (e.g. for development, modification, training, system upgrades)

Additional Resources - new equipment purchase & installation, training.

Development - when budgeting for a news system.

Continuance Planning - A Business Continuance Plan is put in place to plan how the business will continue if this go wrong.

P3 Ethical Issues

The second part of the report for P3- Understand the issues related to use of information  focuses on the ethical issues that businesses face when dealing with information.

Ethical issues:

• Codes of Practice (e.g. email, internet, internal policies, intellectual property, content)

sample code of practice http://www.businessballs.com/codeofpractice.htm

sample email code of practice http://www.northumbria.ac.uk/static/5007/arpdf/emailcode.pdf

• Examples of Ethical Issues (e.g. moral, whistle blowing, disability, use of information)

• Other (e.g. reporting bad practice or breaches).

P3 Legislation (lesson 3)

Final lesson on Legislation part of report (part 1 of 3)

Remember that for each law you should:

• Explain the law - Give the technical details of the law what is consists of.
• Impact of the law - What does it mean for businesses? (this is the most important part)
• The Law in Action - An example of the law being used, did someone get prosecuted

You do not need a conclusion yet for the report as it is part of the report not the whole thing.